back to Student Management Overview
back to Using the Students function
|
|
back to Student Management Overview |
|
|
Overview of Editing Student Information You can edit complete columns of information, or you can edit individual student records. Click on any of the following links for explanations of the specific editing functions: |
|
|
|
|
To edit student information you must first be viewing the Student Management Table.  Figure 1 Example Student Management Table (or class list) Note: From the Homepage, click Course Management
To facilitate entering marks for a particular assignment or test, you can edit a whole column at once. To do this, click the Edit link below the column title in the student listing. Note that this option is available only for alphanumeric, numeric, and selection box fields. Text fields, calculated fields and letter grade fields are explained in Types of Columns. Quiz and User ID columns cannot be edited. Figure 2, below, presents the result of pressing the Edit link in the Midterm column of Figure 1 example.  Figure 2 Editing a Column screen The listing remains the same as before, except that the selected column now consists of text-entry boxes with existing values preloaded. Once you have made the necessary changes, press Update to save these changes in the database. Press Cancel to return to the student listing without making any changes. Note 1: Numeric columns have an additional Out of field below the title of the column, which may be filled in. This maximum value for the column is used for calculated fields based on this column, and for histograms of values in the column. Note 2: For help editing special column types (like Calculated Fields, Letter Grade fields, Selection Box fields and Text Fields) see the appropriate sections in Types of Columns. Changing Individual Student Information | Top An individual student record consists of a row in the Student Management Table. It can be edited by clicking on the first hyperlinked entry for that student. In Figure 1, the student's First name is hyperlinked. Click the hyperlink to bring up the following screen (see Figure 3).  Figure 3 Editing Information for a Single Student screen The selected student's record is displayed, with existing values listed in the text boxes. Note that since the User ID field cannot be changed, you cannot edit that field. Any of the values in the text boxes may be changed. Values in Selection Box fields can be added or edited by clicking the drop-down menu (e.g. Section # above). Information in Text fields can be added or edited by clicking Create (if no information has been added) or View (if text information already exists) in the text column. Values in Letter Grade or Calculated fields can be edited by clicking the Override link in that column (see Overriding Letter Grades and Calculated Fields). Values in Quiz fields can be added or edited by clicking the Submissions link in that column. (See Quiz Management - Submissions) After making your changes, press Update to update the record . Click Cancel to return to the student listing without making any changes. Deleting a Single Student | Top To delete an individual student's record from the course, press Delete on the individual record editing screen (see Changing Information above for how to get to the individual record editing screen). Deleting a student will prevent that student from accessing the course, and will erase any data for that student. A confirmation message will ask you if you do want to delete the student. Press OK to proceed with the deletion. Once you press OK the deletion is irreversible. Individual students may be denied access to a course by clicking Deny Access on the individual record editing screen (see Figure 3). To deny access to multiple students, click Deny Access in the Listing toolbar (accessible from Student Management Changing a Student's Password | Top Unless the system administrator has changed the default password setting, a designer cannot change a student's password. If the administrator has enabled this function, there will be an additional button titled Change Password in the Edit Record screen. Click this button to change a student's password. This password will replace the student's my WebCT password. This function is useful if students forget their password for my WebCT. Note: Students cannot change their password in their WebCT course. They can only change their password in my WebCT.  Figure 4 Changing Student Password screen Deleting Multiple Students | Top Individual students may be deleted by clicking Delete on the individual record editing screen. However, this could be tedious if you wish to delete a large number of students. To delete multiple students, press Delete in the Listing toolbar (accessible from Student Management
Note: the delete operation removes each of the deleted students' records completely. Even if a student is recreated with the same User ID, they will be treated as a completely new student. Deleting a student removes their access privileges to the course. The delete operation can be used in conjunction with the query tool to delete a subset of records. For example, all students with a failing grade on Assignment 1 can be deleted by first querying on Assignment 1 Less Than 50, and then pressing Delete. Downloading Student Information | Top The information in the student database can be downloaded to your own computer in a number of formats: comma-, space-, or tab- delimited. This file can then be imported into a spreadsheet program. Press Download on the Listing... toolbar (accessible from the Student Management toolbar) to begin the operation. Choose a field separator from the drop-down box and press Download. You will then be presented with the standard Web browser dialog box for saving files on your own computer. Note: formulas for calculated columns are not downloaded. Instead, the actual calculated value is inserted for each student and this value is downloaded. |
|
|
Student Mgmt to get to the Student Management Table.